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The Illinois Electronic Pay Stub System, commonly referred to as EPASS, offers a modern solution for employees to access their pay stub information securely and conveniently. This web-based platform allows users to view current and historical pay stubs from any internet-enabled device at any time. EPASS employs SSL encryption to protect sensitive information, ensuring that Social Security numbers are stored in an unreadable format, with only the last four digits displayed to users. Designed with user-friendliness in mind, EPASS caters to both employees and payroll administrators across various state agencies. By transitioning to electronic distribution, agencies can significantly reduce costs associated with paper, printing, and postage, while enhancing operational efficiency. The system maintains pay stub records for seven years, streamlining payroll processes and improving employee satisfaction through immediate access to pay information. To enroll in EPASS, agencies must establish Active Directory accounts and complete a series of steps, including submitting a Memo of Understanding and designating payroll administrators. Overall, EPASS represents a significant advancement in payroll management, providing a secure, efficient, and user-friendly experience for all involved.
Example - Illinois Epass Form
Electronic Pay Stub System (EPASS)
bccs.illinois.gov
Service Features and Benefits
GET STARTED TODAY
It’s Secure!
It’s Convenient!
It’s Easy to Use!
A SECURE SOLUTION
EPASS utilizes SSL (Secure Socket Layer) encryption and password management to ensure the protection and integrity of sensitive pay stub information. Your Social Security number is stored in an unreadable format
The Electronic Pay Stub System (EPASS) is a secure,
EPASS is cutting edge technology and was designed with simplicity in mind to support both employees and payroll administrators for agencies, boards, and commissions under the Office of the Governor. Once an agency has established Active Directory Illinois.gov accounts or a trust with the Illinois.gov domain, the agency can elect to begin distribution pay stubs electronically to its employees via EPASS.
How it works…
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Employee visits website |
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Employee enters |
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identification credentials |
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Access to pay stub |
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information granted |
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Finish
4Employee views pay stub information
(encrypted) on the database. Only the last 4 positions of your Social Security number are displayed.
Payroll administrators are specially authorized EPASS users with expanded access and capabilities. EPASS administration tools make it easy to manage and monitor all aspects of payroll services directly from a PC desktop. Each payroll administrator is permitted to administer pay stub information only for the agency to which he or she is authorized. In the case of Shared Services Centers, a payroll administrator may be authorized to view more than one agency.
CONVENIENT
No need to worry about keeping track of pay stubs. Payment information is at your employee’s fingertips 24 hours a day, seven days a week.
EASY TO USE
Whether you are computer savvy or technically challenged, the EPASS application was designed for ease of use.
To learn how EPASS will reduce your payroll processing costs while providing a valuable service to your employees, contact
State Agencies realize cost reductions!
Eliminates the hassle and expense of paper and printing supplies associated with processing pay stubs.
Reduced postage to mail pay stubs.
Reduced time and costs required to produce pay stubs and lost pay stubs.
Streamlined workflow and increased productivity by payroll and administrative personnel who manage pay stub activities.
Reduced storage costs. No more paper documents to store.
Operational efficiency and
improved customer service!
Increase employee satisfaction with immediate secure online pay stub access.
EPASS provides employee’s secure password protected access to their pay stub information and allows employees to proactively:
OReview current pay period information
OReview pay history
OPrint pay stub (if needed)
Allows pay stub tasks to be accomplished directly by the employee without involvement of managers or payroll personnel. The result is increased privacy and decreased administrative costs.
BCCS - 1 (02/13)
Bureau of Communications & Computer Service
Electronic Pay Stub System (EPASS) Requirements
EPASS Agency/Employee Requirements
Payroll Data
Payroll data must reside with the Office of the Comptroller
Active Directory User Accounts residing in the Illinois.gov domain or within a domain trusted by the Illinois.gov domain
Required for electronic pay stub distribution
Access to the internet at work or at home
Required for remote viewing of current and previous pay stubs
To enroll for the EPASS application, please complete the following steps:
Step 1: Agency Memo of Understanding
The [Agency Name] __________________________________________________ is requesting the transfer of our payroll data
to the Electronic Pay Stub System (EPASS).
Agency Officer Signature: _____________________________________ |
Date: __ __/__ __/__ __ __ __ |
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Step 2: Agency Contact/Liaison |
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Name: ____________________________________________________ |
Telephone: (__ __ __) __ __ __ - __ __ __ |
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Agency: __________________________________________________ |
Email Address: ________________________ |
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Step 3: Agency Payroll Administrator(s) |
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Primary |
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Name: ____________________________________________________ |
Telephone: (__ __ __) __ __ __ - __ __ __ |
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Agency: __________________________________________________ |
Email Address: ________________________ |
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Backup |
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Name: ____________________________________________________ |
Telephone: (__ __ __) __ __ __ - __ __ __ |
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Agency: __________________________________________________ |
Email Address: ________________________ |
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Backup |
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Name: ____________________________________________________ |
Telephone: (__ __ __) __ __ __ - __ __ __ |
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Agency: __________________________________________________ |
Email Address: ________________________ |
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Step 4: Return Completed Form to: |
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Mailing Address: |
Email: |
EPASS Contact: |
CMS/BCCS |
valerie.bolinger@illinois.gov |
Valerie Bolinger/Agency Relations |
120 West Jefferson |
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(217) |
Attn: Agency Relations/Val Bolinger |
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Springfield, IL 62702 |
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BCCS - 1 (02/13)
Document Breakdown
| Fact Name | Details |
|---|---|
| Secure Access | EPASS uses SSL encryption and password management to protect sensitive pay stub information. |
| Historical Data | The system maintains pay stub information for seven years from the date of implementation. |
| Web Access | Users can access EPASS from any internet-enabled computer at https://epass.illinois.gov. |
| Employee Empowerment | Employees can view their pay stubs anytime, reducing the need for paper documents. |
| Payroll Administrator Access | Payroll administrators have expanded access to manage pay stub information for their authorized agency. |
| Cost Reductions | EPASS eliminates printing and mailing costs, streamlining payroll processes. |
| User-Friendly Design | The application is designed for ease of use, catering to both tech-savvy and less experienced users. |
| Governing Law | The EPASS program operates under the authority of the Illinois Office of the Comptroller. |
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