Table of Contents
The Illinois PTAX-203 A form, also known as the Real Estate Transfer Declaration Supplemental Form A, is essential for certain non-residential property transactions. Specifically, it applies when the sale price exceeds $1 million and the property is categorized under specific uses such as apartment buildings with more than six units, offices, retail establishments, commercial buildings, or industrial buildings. When filing this form, it must be submitted alongside Form PTAX-203 and the original deed or trust document at the County Recorder’s office in the county where the property is located. The form requires detailed information about the property, including its address, sale price, and the duration it was on the market. It also asks whether the property was occupied at the time of sale and if the buyer will continue to occupy it afterward. Additionally, the form requests information about any personal property included in the sale and whether the seller's financing arrangements influenced the sale price. Completing this form accurately is crucial, as any false information can lead to legal consequences.
Example - Illinois Ptax 203 A Form
Illinois Real Estate Transfer Declaration Supplemental Form A
File this form with Form
•On Form
•On Form
Please read the instructions on the back of this form.
Do not write in this area.
This space is reserved for the County Recorder’s Office use.
County:
Date:
Doc. No.:
Vol.:
Page:
Received by:
Step 1: Identify the property and sale information.
1Write the property’s street address, city or village, and township. (From Line 1 of Form
_________________________________________________________________________________________________________
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Street address of property (or 911 address, if available) |
City or village |
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Township |
2 |
Write the parcel identifying number from Line 3a of Form |
Parcel Identifier: _________________________________ |
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3 |
Write the total number of months the property was for sale on the market.* |
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___ ___ Months |
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4aWas the improvement occupied on the sale date?* A “No” response means that all improvements |
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were totally unoccupied. |
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___ Yes |
___ No |
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If the answer is “No,” write the total number of months all improvements were unoccupied |
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before the sale date. Go to Line 5. |
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___ ___ Months |
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4bWrite the approximate percentage of total square footage of improvements occupied or leased |
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on the sale date. Include all improvements. |
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_______ Percent |
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4cDid the buyer occupy the property on the sale date? |
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___ Yes |
___ No |
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If the answer is “No,” go to Line 5. |
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4dWill the buyer continue to occupy part or all of the property after the sale? |
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___ Yes |
___ No |
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4eWrite the beginning and ending dates of the buyer’s lease agreement. |
Lease dates:_____ / _________ to _____ / _________ |
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4f |
Briefly describe any renewal options. |
Month |
Year |
Month |
Year |
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____________________________________________________________________________________________________________________________
____________________________________________________________________________________________________________________________
____________________________________________________________________________________________________________________________
5If the buyer owns other properties within an approximate
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Street address |
City or village |
Parcel identifying number |
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Property 1_________________________________________ ___________________________ _________________________ |
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Property 2_________________________________________ ___________________________ _________________________ |
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6 |
Did Line 12a of Form |
___ Yes |
___ No |
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If the answer is “Yes,” submit a list of personal property transferred.* |
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7 |
Did the seller’s financing arrangements affect the sale price on Line 11 of Form |
___ Yes |
___ No |
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If the answer is “Yes,” please explain how the financing affected the sale price. |
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________________________________________________________________________________________________________
________________________________________________________________________________________________________
8In your opinion, is the net consideration for real property entered on Line 13 of Form
reflection of the market value on the sale date?___ Yes ___ No
If the answer is “No,” please explain.__________________________________________________________________________
_________________________________________________________________________________________________________
Step 2: Complete the requested information.
The buyer and seller (or their agents) hereby verify that to the best of their knowledge and belief, the facts stated in this form are true and correct. Any person who willfully falsifies or omits any information required in this form shall be guilty of a Class B misdemeanor for the first offense and a Class A misdemeanor for subsequent offenses.
Seller’s or trustee’s name: |
_________________________________________ |
Seller’s daytime phone:( |
) |
— |
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Address:____________________________________________________________________________________________________ |
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Street address |
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City |
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State |
ZIP |
Seller’s or agent’s signature: _________________________________________ |
Date: _____________________________________ |
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Buyer’s or trustee’s name: |
_________________________________________ |
Buyer’s daytime phone:( |
) |
— |
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Address:____________________________________________________________________________________________________ |
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Street address |
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City |
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State |
ZIP |
Buyer’s or agent’s signature: _________________________________________ |
Date: _____________________________________ |
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*See instructions.
This form is authorized in accordance with 35 ILCS
is REQUIRED. This form has been approved by the Forms Management Center. |
Page 1 of 2
Instructions for Completing Form
Step 1: Identify the property and sale information.
Line 3
Write the total number of months that the property was advertised for sale by a real estate agent, newspaper, trade publication, radio/electronic media, or a sign. If the property has been advertised for sale for more than 99 months, enter “99.”
Lines 4a through 4f
Line 4a — Answer “Yes” or “No” (indicate with an “X”) depending on whether or not the improvement (i.e., structure) was occupied on the sale date. If the property has more than one improvement, answer “No” only if all the improvements were totally unoccupied on the sale date.
If the answer to Line 4a is “No,” write the total number of months that all improvements were totally unoccupied before the sale date and go to Line 5. If the property has been unoccupied for more than 99 months, enter “99.” If the answer to Line 4a is “Yes,” go to Lines 4b and 4c.
Line 4b — Write the approximate percentage of the total square footage of all the improvements that was occupied or leased on the sale date. This applies to the improvements only, not the land.
Line 4c — Answer “Yes” or “No” (indicate with an “X”) depending on whether or not the buyer was a current occupant of the property at the time of the sale. If the answer is “No,” go to Line 5. If the answer is “Yes,” go to Line 4d.
Line 4d — Answer “Yes” or “No” (indicate with an “X”) depending on whether or not the buyer will continue to occupy part or all of the property after the sale. If the answer is “No,” go to Line 5. If the answer is “Yes,” go to Line 4e.
Line 4e — Write the beginning and ending dates of the buyer’s lease agreement, if applicable.
Line 4f — Briefly describe in the space provided any options to renew the lease agreement between the seller and the buyer.
Example:
Line 5
If the buyer owns other properties within an approximate
Line 6
Answer “Yes” or “No” (indicate with an “X”) depending on whether or not Line 12a of Form
Line 7
Answer “Yes” or “No” (indicate with an “X”) depending on whether or not the amount on Line 11 of the Form
If the answer is “Yes,” please explain, in the space provided, how the financing affected the sale price.
Line 8
Answer “Yes” or “No” (indicate with an “X”) depending on whether or not, in your opinion, the net consideration for real property entered on Line 13 of the Form
Step 2: Complete the requested information.
Write the requested information for the seller and the buyer. Write the addresses and daytime phone numbers where the seller and buyer can be contacted after the sale. The seller and the buyer (or their agents) must sign this form. By signing the form, the parties involved in the real estate transfer verify that
•they have examined the completed Form
•the information provided on this form is true and correct; and
•they are aware of the criminal penalties of law (printed in the instructions for Form
Page 2 of 2 |
Document Breakdown
| Fact Name | Description |
|---|---|
| Purpose | The PTAX-203-A form is a supplemental declaration for non-residential real estate transfers over $1 million. |
| Filing Requirement | This form must be filed alongside Form PTAX-203 and the original deed at the County Recorder's office. |
| Governing Law | The form is authorized under 35 ILCS 200/31-1 et seq., which governs real estate transfers in Illinois. |
| Sale Price Condition | The form is required if the sale price on Form PTAX-203 exceeds $1 million. |
| Property Use | Specific property uses must be indicated, including apartment buildings, offices, retail, commercial, or industrial buildings. |
| Occupancy Information | Questions regarding occupancy status on the sale date must be answered, including whether the buyer will occupy the property. |
| Personal Property Transfer | If applicable, a list of personal property transferred must be included if it affects the sale price. |
| Market Value Assessment | Buyers must assess whether the net consideration reflects the market value at the time of sale. |
| Signature Requirement | Both the seller and buyer (or their agents) must sign the form to verify the accuracy of the information provided. |
| Criminal Penalties | Falsifying or omitting information on the form can result in criminal penalties, including misdemeanors. |
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